Checklists
Turn your procedures into enforceable, auditable routine — departure, arrival, safety, and maintenance checks your crew runs from their phones, with every run kept on record.
A Procedure Nobody Follows Is Just a Suggestion
Consistency Is the Hardest Thing for a Yacht Manager to Deliver
Every labor business fights the same battle: the work is only as good as the least experienced person doing it unsupervised. Airlines solved it decades ago — no pilot flies without a checklist, no matter how many hours they have. On a boat, the stakes are just as real: the routine pre-departure and dock checks are exactly what prevents the most common losses, and on managed and chartered vessels, inspectors want proof that procedures were actually followed — not assurances that they usually are. YACHTWAVE® yacht management software makes your procedures something crew run, not something they remember: written once, assigned by role, executed together, and archived forever.
Procedures Your Crew Actually Runs
Not a laminated card in a drawer and not a binder in the nav station — live checklists on every crew member's phone, checked off as the work happens.
Departure, Arrival & Safety Checklists
The procedures that matter most — leaving the dock, returning, safety rounds, charter turnarounds — run from the phone in your crew member's pocket. Every item checked, every run recorded.
Predefined Checklist Library
Select from over 30 predefined checklists covering cruising, sailing, maintenance, and charters — proven starting points you can use as-is or adapt to your operation.
Checklist Templates
Craft templates that ensure your processes are followed — crew work through the required steps as part of the workflow, maintaining transparency and quality on every run.
Built for a Crew, Not a Clipboard
A real procedure spans the whole boat — engine room, deck, galley — and no single person walks it alone. YACHTWAVE checklists coordinate the entire team on one list.
Per-Step Assignment
A team-based approach to any process: assign each step to a crew member or a role — “Engineer” checks the engine room, whoever that is this season — coordinating the whole team on one checklist.
Multi-Crew Live Execution
Several crew work the same checklist at once, synced in real time, with a live progress counter. The mate works the deck while the engineer clears the machinery spaces — and the captain watches it all come together.
Checklists Attached to Tasks
Attach a checklist to any task and the task can't be closed until every step is done — your procedures become enforceable, not optional.
Transparency for the Owner, Quality Control for You
“We always do our checks” convinces nobody. A time-stamped record of who did what, on every run, is how a management company shows an owner exactly what the fee paid for — and how it holds every crew, on every boat, to one standard.
Completed Checklist Records
Every finished run is archived on the vessel, each step showing what was done and by whom. That archive is your quality control: whether the charter turnaround was run the same way in June as it was in March, whether the safety inspection was completed in full or half-skipped by whoever was aboard that day. You are managing a service delivered by people who work unsupervised — this is how you see what was actually delivered.
Service You Can Show, Not Just Bill For
A management fee is easy to question and hard to see. A completed run — every item signed off, timed, attributed — is the invoice line made visible: this is the work, this is who did it, this is when. The same record answers an insurance adjuster asking whether the vessel was winterized before the freeze, or a surveyor asking how the boat has been kept — sent in the time it takes to copy a link.
Checklist Sharing
Share a completed checklist run or a template as a clean web page anyone can view — proof of work done for an owner, a charter client, or an inspector, with no YACHTWAVE account and no login.
Owner Transparency Without an Account
Owners want to know their boat is being cared for — they don't want another app. Send the completed turnaround checklist after every charter, the winterization run in the fall, the recommissioning in spring: professional proof of service, one link, nothing to install. It's the easiest way there is to show an owner what their management fee buys.
Watch the Work Live
The shared page is live, not a snapshot. Share an in-progress run and a manager ashore — or an anxious owner — can watch the pre-charter prep complete step by step, in real time, without calling the boat.
Set the Standard Before Work Starts
Share a checklist template — not just a run — with a yard, a delivery captain, or a new hire, so they know exactly what your operation expects before they ever step aboard.
Write It Once — Standardize the Whole Fleet
The difference between a collection of boats and a professional yacht management operation is that every vessel runs the same standard — no matter who's aboard this season.
Standardize Fleet Maintenance Operations Pro & Ultimate
Publish organization-level checklist templates and every vessel copies the same standard down — your processes, written once and followed across the whole fleet. When the SOP improves, publish once and the fleet inherits it.
Fleet-Wide Run Monitoring Pro & Ultimate
See every checklist in progress across the whole fleet on one screen — which boat, which procedure, how far along, and when it started. The morning glance that tells you whether the operation is on track.
Advanced Checklists Ultimate Edition
Everywhere else in YACHTWAVE, a checklist step is done or it isn't — which is exactly right for a departure check or a charter turnaround. An advanced checklist is a different instrument: every step carries its own status — OK / Monitor / Needs Attention — and its own notes, so a step can sit in a state other than finished for weeks without holding up the rest.
That turns the checklist into a project management tool. A survey punch list, a refit, a season of yard work: each item tracked stage by stage, with the whole job readable at a glance, instead of a tick-box that can only lie about work still in progress. Advanced checklists are Ultimate Edition only — Pro runs the done / not-done checklists described everywhere above.
Checklists are included in the free Personal Edition and in the Pro and Ultimate fleet editions. Fleet-wide template standardization is Pro and above. Advanced checklists — the project-management kind, where every step carries its own status — and checklist-gated tasks are Ultimate Edition only.
Compare every feature, edition by edition →
Put Your Procedures on Every Phone
Written once, assigned by role, executed together, and archived forever — that's quality you can prove.
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