Feature Matrix
Every feature in the YACHTWAVE® platform, edition by edition — so you can see exactly what comes with the one you're considering, and what the tier above it adds.
Compare Every Feature
Personal, Essentials, Pro and Ultimate, side by side. Each category links through to the page that explains it in full.
| Features | ||||
|---|---|---|---|---|
| Vessels & Fleet 7 features | ||||
| Boats Included The number of vessels under one account. Fleet plans are billed per boat, so the fleet grows without limits. Learn more → | Up to 3 | Unlimited | Unlimited | Unlimited |
| Crew Members Included How many crew, captains, and managers can work on your boats. Pro and Ultimate collaborate without limits. Learn more → | Up to 5 | Up to 5 | Unlimited | Unlimited |
| Vessel Profiles & Specifications The complete record for every boat — specs, registrations, credentials, insurance, EPIRB — one source of truth for everyone aboard and ashore. Learn more → | ✓ | ✓ | ✓ | ✓ |
| HIN Validation & Manufacturer Lookup Enter the hull ID and YACHTWAVE validates it and identifies the manufacturer (US registered boats only). Learn more → | ✓ | ✓ | ✓ | ✓ |
| Engine & Equipment Registry Every engine, generator, and system on board with serial numbers, specs, and its own history — nothing aboard is a mystery, even to crew who joined yesterday. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Engine & Equipment Database Leverages a database of thousands of engines and equipment items — service schedules, documentation, and manuals attach to your gear automatically. Learn more → | — | — | ✓ | ✓ |
| Commercial Use Supported Licensed for professional operations — management companies, service yards, and charter fleets. | — | ✓ | ✓ | ✓ |
| Learn more about vessel profiles & specifications →|Learn more about engines & equipment → | ||||
| Tasks & Work Orders 15 features | ||||
| Maintenance Tasks & Work Orders The heart of workflow management: create, assign, track, and complete work on any vessel. Every completed task becomes a permanent service record that survives crew changes and follows the boat. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Task Notifications Crew are notified by text, push, and email when tasks are assigned, due, or overdue — the workflow keeps moving without anyone having to check the app. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Recurring Task Schedules Set an oil change once — it comes back on the interval you choose, from hourly to yearly, forever. The next occurrence creates itself on completion. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Engine-Hour Due Dates Schedule work by engine hours as well as the calendar — service comes due when the hours do, exactly how manufacturers specify it. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Task Assignment Assign work to your crew members. Everyone sees their own list; managers see who's doing what. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Task Sharing Share any task as a live web page with an outside mechanic, contractor, or anyone else you choose — they can view it in any browser with no YACHTWAVE account and no login. And because the page is live, it always shows the task as it stands right now — refresh it and the latest details are right there. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Priorities, Filters & Search Four priority levels, overdue and due-soon filters, and search across every field — the work that matters surfaces first. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Calendar View See the month's work on a calendar grid, per vessel or across your personal queue. Learn more → | ✓ | ✓ | ✓ | ✓ |
| My Tasks — Cross-Vessel Queue Workflow management at the deck level: crew clock in, tap My Tasks, and see their complete to-do list for the day across every boat they work on — no digging around the app to find what needs doing. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Photos & Documents on Tasks Before-and-after shots, invoices, and manuals stay with the work record forever — the documentation that wins warranty claims. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Bulk Task Reassignment COMING SOON Crew member leaving? Move every open task to their replacement in one operation — the crew-turnover feature. Learn more → | — | ✓ | ✓ | ✓ |
| Custom Task Statuses NEW! Add statuses like “Needs Attention” or “On Hold” so the workflow reflects how your operation actually runs. Learn more → | — | — | — | ✓ |
| Task Comment Threads NEW! A built-in chat app for every task — the team working the job communicates right on the task and gets notified the moment a new comment is made. Learn more → | — | — | — | ✓ |
| Comment-to-Ticket Conversion Spot a problem in a task chat? One click turns that comment into a trouble ticket — reported, tracked, and routed without retyping a word. Learn more → | — | — | — | ✓ |
| Checklists Attached to Tasks A critical step in the crew task workflow: attach a checklist to a task and the task can't be closed until every step is done — assuring compliance and quality on every job, every time. Learn more → | — | — | — | ✓ |
| Learn more about tasks & work orders → | ||||
| Maintenance Logs 5 features | ||||
| Permanent Service History The vessel’s complete service record: every event logged against the specific engine or equipment — what was done, when, and at what engine hours. Open any item and see its entire life story, a history that stays with the boat through every crew change. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Auto-Created from Completed Tasks Completing a task linked to an engine or equipment writes the maintenance log entry for you — record keeping with zero extra effort. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Photos, Documents & Expenses on Every Entry Attach invoices, receipts, and photos to any log entry — the paper trail that warranty claims demand and surveyors want to see, protecting resale value with every job documented. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Search & Filters Find any service event by date range, type, engine, or equipment — the answer to “when was this last done?” in seconds. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Powers the AI Mechanic® Your maintenance logs are part of what the AI Mechanic reads — troubleshooting guidance grounded in what’s actually been done to your equipment, not generic advice. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Learn more about maintenance logs → | ||||
| Service Schedules 4 features | ||||
| Preventative Maintenance Schedules Set each engine's service intervals once — by calendar, engine hours, or whichever comes first — and YACHTWAVE watches the clock and the hour meter. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Automatic Task Creation When a service schedule item comes due, YACHTWAVE creates the work task automatically and sends notifications to the crew — the schedule runs itself. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Maintenance Steps Become Checklists The steps you define on a schedule arrive as the checklist on the generated work task — the job and the procedure travel together. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Service Reminder Windows Schedules are evaluated nightly and remind you before service is due — 30 days out on calendar intervals, 10 hours out on engine hours. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Learn more about service schedules → | ||||
| Trouble Tickets / Requests 6 features | ||||
| Trouble Tickets Crew report problems the moment they find them, with just a subject and a photo — one intake funnel for everything that needs attention, instead of texts and voicemails to whoever's number they have. Learn more → | — | — | — | ✓ |
| Owner Requests Owners and customers submit requests for anything they need on the boat — stock it for the weekend, get it ready for a trip, schedule a repair — straight from the app into your triage queue. Learn more → | — | — | — | ✓ |
| Ticket Triage Portal The daily review step of your workflow: triage every open ticket and request across the fleet in one portal, decide what happens next, and nothing reported ever slips through the cracks. Learn more → | — | — | — | ✓ |
| Ticket-to-Task Conversion Convert a ticket into a task in one action, assign it to any crew member, and track its status through to done — a complete report-to-resolution workflow with the original request linked the whole way. Learn more → | — | — | — | ✓ |
| Ticket Sharing Share any ticket as a live web page — the issue, photos and all — with a yard or vendor who needs no YACHTWAVE account. Learn more → | — | — | — | ✓ |
| New-Ticket Alerts The fleet team is notified by email, SMS, and push the moment an issue or request comes in. Learn more → | — | — | — | ✓ |
| Learn more about trouble tickets & owner requests → | ||||
| Checklists 9 features | ||||
| Checklists Departure, arrival, and safety procedures your crew runs from their phones — every item checked, every run recorded. Learn more → | ✓ | — | ✓ | ✓ |
| Predefined Checklist Library Select from over 30 predefined checklists covering cruising, sailing, maintenance, and charters — never start from a blank page. Learn more → | ✓ | — | ✓ | ✓ |
| Checklist Templates Craft templates that ensure your processes are followed — crew work through the required steps as part of the workflow, maintaining transparency and quality on every run. Learn more → | ✓ | — | ✓ | ✓ |
| Per-Step Assignment A team-based approach to any process or work: assign each step to a crew member or a role — “Engineer” checks the engine room, whoever that is this season — coordinating the whole team on one checklist. Learn more → | ✓ | — | ✓ | ✓ |
| Multi-Crew Live Execution Several crew work the same checklist at once, synced in real time, with a live progress counter. Learn more → | ✓ | — | ✓ | ✓ |
| Completed Checklist Records Every finished checklist is archived in the vessel's records, each step showing what was done and by whom — proof for insurers, surveyors, and buyers that procedures were actually followed. Learn more → | ✓ | — | ✓ | ✓ |
| Checklist Sharing Share a completed checklist run or a template as a clean web page anyone can view — proof of work done, no login required. Learn more → | ✓ | — | ✓ | ✓ |
| Standardize Fleet Maintenance Operations Publish organization-level checklist templates and every vessel copies the same standard down — your processes, written once and followed across the whole fleet. Learn more → | — | — | ✓ | ✓ |
| Multi-State Checklist Steps Turns a checklist into a project management tool: every step carries its own status — OK / Monitor / Needs Attention — and its own notes, so work performed in multiple stages is tracked stage by stage. Learn more → | — | — | — | ✓ |
| Learn more about checklists → | ||||
| Inventory Control 4 features | ||||
| Inventory Management Spares and consumables: what's aboard, where it's stowed, with photos and documents attached. Learn more → | ✓ | — | ✓ | ✓ |
| Low-Stock Alerts Quantity on board vs quantity required — the reorder state computes itself before the season eats the safety stock. Learn more → | ✓ | — | ✓ | ✓ |
| Part Numbers & Supplier Links The right part number and where to buy it, on the item record — the difference between one shipment and three in a remote port. Learn more → | ✓ | — | ✓ | ✓ |
| Storage Locations Map every item to the locker, bilge, or lazarette where it lives, so anyone can find it without calling the captain. Learn more → | ✓ | — | ✓ | ✓ |
| Learn more about inventory & spares → | ||||
| Provision Management 2 features | ||||
| Provisions Management Galley stock tracked separately from engine-room inventory — categories, quantities, and expirations for charter turnaround days. Learn more → | — | — | — | ✓ |
| Expiration Tracking Every provision carries an expiration date and a Good / Expiring / Expired status — nothing out-of-date makes it aboard. Learn more → | — | — | — | ✓ |
| Learn more about provisions management → | ||||
| Expense Tracking 5 features | ||||
| Expense Tracking NEW! Every dollar spent on a vessel — fuel, dockage, parts, labor — recorded where it happened. Finally know what each boat truly costs to run. Learn more → | — | — | ✓ | ✓ |
| AI Receipt Reading Powered by the latest Google Gemini AI: snap a photo and the AI reads the receipt like a human would — vendor, itemization, currency, tax, and total — then creates the expense entry for you automatically. No forms, no typing. Learn more → | — | — | ✓ | ✓ |
| Approval Workflow Draft → Pending → Approved → Paid. Crew submit, managers approve — spend control that works across time zones. Learn more → | — | — | ✓ | ✓ |
| Multi-Currency Euros at the yard, dollars for parts — totals reported per currency, never mashed into one misleading number. Learn more → | — | — | ✓ | ✓ |
| Cost per System & per Trip Expenses attach to the engine, task, cruise log, or item they were spent on — cost-per-system falls out automatically. Learn more → | — | — | ✓ | ✓ |
| Learn more about expense tracking → | ||||
| Cruise Logs Every voyage from plan to completion — departure, waypoints, arrival — with status tracking (Planned / En Route / Complete). Learn more → | — | — | ✓ | ✓ |
| Voyage Summary Every trip summarized automatically — start, midpoints, and end, with distance traveled, duration, and average speed computed for you. Learn more → | — | — | ✓ | ✓ |
| Trip Map Visualization See the whole voyage plotted on a map — start, waypoints, and arrival, the route visualized from helm to harbor. Learn more → | — | — | ✓ | ✓ |
| Waypoint Conditions & Readings Wind, sea state, and engine readings logged at every stop — fuel state and hour-meter reconciled across the season. Learn more → | — | — | ✓ | ✓ |
| Weather Conditions The weather your voyage actually saw — conditions recorded along the route and kept with the cruise log as part of the permanent record. Learn more → | — | — | ✓ | ✓ |
| Marine Forecasts for Trip Planning Plan the trip before you cast off: a 14-day forecast for every waypoint with the marine data that decides go or no-go — wave height, swell, wind, and sea conditions. Learn more → | — | — | ✓ | ✓ |
| Passenger Manifest Who was aboard, every trip — the record charter and insurance questions ask for. Learn more → | — | — | ✓ | ✓ |
| Trip Recording COMING SOON Record the voyage as it happens — automatically, from a mobile device's GPS or the soon-to-be-released YachtLINK™ device. Learn more → | — | — | — | — |
| Learn more about cruise logs & trips → | ||||
| Official / General Logbook The legally required logbook kept at the helm on larger vessels: watch changes, drills, sightings, injuries, incidents — a night watch posted at 1 AM, a flare sighted at 3 AM — recorded with enough detail to fully reconstruct the voyage. | — | — | — | ✓ |
| Meets SOLAS, Flag-State & STCW Standards Designed to meet and exceed the web of rules governing vessel logs — SOLAS Ch. V Reg. 28 records of navigation, flag-state Official Log Book requirements (USCG, UK MCA / Red Ensign codes), and STCW watchkeeping standards. | — | — | — | ✓ |
| Who, When & Where on Every Entry Each entry automatically records who made it, the time and date, and the GPS coordinates where it was written — because in maritime law, if it isn't logged, it didn't happen. | — | — | — | ✓ |
| Entries Can Never Be Deleted Maritime law forbids erasing a logbook — corrections must leave the original intact. YACHTWAVE makes deletion impossible by design: entries can be amended, never removed. | — | — | — | ✓ |
| Logbook Audit Trail Every addition and every amendment is tracked — by whom, when, and from where. The log is the first document investigators, lawyers, and insurers examine after an incident; this one stands. | — | — | — | ✓ |
| Readings 3 features | ||||
| Readings Log engine hours, tank levels, and gauge readings by creating an entry right in the app — catch a problem while it's still a cheap one. | ✓ | ✓ | ✓ | ✓ |
| Your Units, Kept Honest Enter readings in statute, metric, or nautical units — each value remembers its system and normalizes for clean trends. | ✓ | ✓ | ✓ | ✓ |
| Readings Feed the Schedule Hour readings drive hour-based service schedules and engine-hour task due dates automatically. | ✓ | ✓ | ✓ | ✓ |
| Tracking & Telematics 6 features | ||||
| Automated Readings via YachtLINK™ COMING SOON The YachtLINK™ device (sold separately) reads engine hours, tank levels, and more automatically — no one has to enter them by hand again. A game-changer for charter boats working hard all season. | — | — | — | ✓ |
| Trends per Engine & System Every reading builds the item's history — rising temps and falling charge rates show themselves before they strand you. | ✓ | ✓ | ✓ | ✓ |
| Vessel Tracking & Telematics COMING SOON Connect the boat and know its status while it sits unattended — and let real engine hours feed the maintenance schedule by themselves. Requires the YachtLINK™ hardware adapter, sold separately. | — | — | — | ✓ |
| Fleet & Charter Tracking COMING SOON See where every boat — and every charter — is right now, and know the vessel's status at all times, from anywhere. | — | — | — | ✓ |
| No Extra Subscription Fees Automatic readings and tracking are included with your subscription — there is no separate telematics service fee. Just add the YachtLINK™ adapter. | — | — | — | ✓ |
| Works Over Existing Wi-Fi YachtLINK™ connects through the Wi-Fi boats and marinas already have — no cellular contract, no antenna installation, no monthly data plan. | — | — | — | ✓ |
| AI Mechanic® 3 features | ||||
| First-Level Support & Diagnostics First-line support built on patent-pending YACHTWAVE technology and Google Gemini AI — troubleshooting guidance grounded in your vessel's own records and service history, not generic boat advice. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Instant Access to Everything About Your Vessel Ask in plain language — a serial number, a manual, the last service date — and get the answer in seconds instead of digging through menus. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Advanced Support & Diagnostics Trained on thousands of marine engine and equipment manuals — the AI answers from the manufacturer's pages for your exact equipment first, with its base training as fallback. Learn more → | — | — | ✓ | ✓ |
| Learn more about the AI Mechanic® → | ||||
| Crew & Fleet Management 10 features | ||||
| Crew Members Invite captains, engineers, and crew to work in one system. Profiles and certifications travel with the person; records stay with the boat. Learn more → | Up to 5 | Up to 5 | Unlimited | Unlimited |
| Vessel Roles Define each person's role on each vessel — Owner, Captain, Engineer, Crew, and more — so it's always clear who's who on every boat. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Invite Crew Members Invite anyone by email — they don't need an account yet. Pending, accepted, and declined states tracked. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Crew Documents & Credentials Store documents on each crew member's record — licenses, certifications, passports, medical cards — so credentials are on file and at hand the moment an inspector or agent asks. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Global Fleet Dashboard Your workflow command center: the whole fleet on one screen — overdue work, live checklists, expiring documents, and who's doing what across every vessel and time zone. Learn more → | — | ✓ | ✓ | ✓ |
| Fleet-Wide Global Search One search box across everything — type anything and instantly find the vessel, task, ticket, checklist, or crew member it belongs to, across the whole fleet. Learn more → | — | ✓ | ✓ | ✓ |
| Fleet Crew Directory One directory for the whole operation — each person's roles across every vessel, with certifications on file. Learn more → | — | ✓ | ✓ | ✓ |
| Bulk Crew–Vessel Assignments Assign a whole crew to a whole fleet in one matrix — multi-vessel, multi-user, role by role. Learn more → | — | ✓ | ✓ | ✓ |
| Feature Visibility by Role A workflow and a security control in one: hide entire features by role, org-wide. Crew who shouldn't see expenses don't just lack permission — the button isn't even in their app. Learn more → | — | ✓ | ✓ | ✓ |
| Role-Based Notification Routing The backbone of a properly instituted workflow: organizations route notifications by role, so the right person is alerted at the right step — and nothing stalls waiting on someone who never got the message. Learn more → | — | — | — | ✓ |
| Learn more about crew & fleet management → | ||||
| Reports & Data 5 features | ||||
| Predefined Reports Start with a library of about a dozen ready-made reports covering maintenance, spend, and fleet activity — pick one and run it, no setup required. | — | — | ✓ | ✓ |
| Report Builder Fourteen data types — tasks, spend, logs, readings — with columns, filters, and date presets you choose. The owner update that used to take an afternoon. | — | — | ✓ | ✓ |
| Saved Reports & CSV Export Save the report by name, run it any month, export CSV for the owner or the accountant. | — | — | ✓ | ✓ |
| Data Export Your data is yours: export a print-ready record of any vessel, shareable by link. | ✓ | ✓ | ✓ | ✓ |
| CSV Import Bring years of spreadsheet history with you — template-guided imports for tasks, maintenance, inventory, and more. | ✓ | ✓ | ✓ | ✓ |
| Documents & Photos 4 features | ||||
| Document Management Registrations, insurance, manuals, and certificates attached to the vessel or the exact machine they belong to, stored in the cloud. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Expiration Alerts EXPIRED and EXPIRING flags, a 90-day fleet watchlist, and notifications by push, email, and in-app — paperwork warned about before it lapses, not after. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Camera Scan to PDF Your phone's built-in camera becomes a document scanner: snap a certificate, registration, or manual page and YACHTWAVE converts it to a clean PDF and files it on the right record — no scanner, no office. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Photos Everywhere High-resolution photos on tasks, engines, logs, and receipts — sharp enough to zoom into the serial number. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Learn more about documents & expiration alerts → | ||||
| Notes 4 features | ||||
| Notes The boat's institutional memory — quirks, procedures, history — attached to the vessel, so knowledge stays when crew move on. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Secure Storage for Passwords & Codes Wi-Fi passwords, door codes, alarm codes — stored separately and securely in the database, and masked in note views until you choose to reveal them. Off the sticky note at the helm, into the app. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Note Sharing Share a note as a live web page — dock instructions, a vendor briefing — viewable by anyone you send it to, no account needed. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Contacts The trusted vendor in every port, with tap-to-call — and vendor spend tracked automatically through Expenses. Learn more → | ✓ | ✓ | ✓ | ✓ |
| Learn more about notes & contacts → | ||||
| Platform 9 features | ||||
| iOS, Android & Web App Full apps on every platform, synced in real time — update from the dock, review from the office. | ✓ | ✓ | ✓ | ✓ |
| Works Offline The boat's record — manuals, checklists, specs, inventory — stays readable on the mobile app with no signal. Saving a change needs a connection. | ✓ | ✓ | ✓ | ✓ |
| Built for Global Crews Local languages, time zones, units, and currencies — correctness by design for teams spread across the world. | ✓ | ✓ | ✓ | ✓ |
| Time-Zone-Smart Reminders Notifications deliver between 9 AM and 3 PM in each recipient's local time — the engineer in Auckland isn't woken by the office in Miami. | ✓ | ✓ | ✓ | ✓ |
| Passwordless Security One-time codes by SMS or email — no passwords to steal, reuse, or forget on a shared crew computer. | ✓ | ✓ | ✓ | ✓ |
| Smart Notifications Task, service, and document reminders by push, email, and in-app — each crew member picks their channels. | ✓ | ✓ | ✓ | ✓ |
| Help on Every Screen Contextual help built into every screen of the app — 35 illustrated guides, one tap away. | ✓ | ✓ | ✓ | ✓ |
| Developer API Keyed, scoped API access to connect YACHTWAVE to your office systems. | — | — | — | ✓ |
| OEM Branded App Your own branded version of the app — your logo, your colors, your name in the app stores — powered by the YACHTWAVE® platform. Minimum of 10 boats required. | — | — | — | ✓ |
| Data Security 3 features | ||||
| 100% Cloud-Based All your data lives in the cloud, accessible to every crew member anytime, anywhere in the world — not trapped on one phone the way device-only boating apps leave it. | ✓ | ✓ | ✓ | ✓ |
| Enterprise-Grade Cloud All YACHTWAVE data is hosted with DigitalOcean, an enterprise cloud provider trusted by hundreds of thousands of businesses worldwide. | ✓ | ✓ | ✓ | ✓ |
| Independently Audited Infrastructure Your data lives in facilities certified to SOC 2 Type II, SOC 3 Type II, ISO 27001, and PCI-DSS — the same security standards banks demand. | ✓ | ✓ | ✓ | ✓ |
| Support 2 features | ||||
| Standard Support Email support from a team that knows boats — every edition, no bots, no runaround. | ✓ | ✓ | ✓ | ✓ |
| Priority Support Front of the line: prioritized responses, plus scheduled video calls when email isn't enough. | — | — | ✓ | ✓ |
Not Sure Which Edition Fits?
Tell us how many boats you look after and how your crew works, and we'll point you at the edition that covers it — no pitch, just the answer.
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