Vessel Profiles & Documents
Every boat's specifications, credentials, and paperwork in one record — the source of truth everything else on the vessel attaches to.
Nothing Comes With the Boat
The Record Starts With You
A vessel joins the fleet and what arrives is the vessel. No specifications, no registration numbers, no service history — at best a folder of builder's paperwork and whatever the last captain kept on a phone. Then the questions start, and they never stop: the beam for the slip reservation, the draft for the haul-out quote, the hull ID before the yard will open a warranty case, the insurance certificate the marina wants by Friday. Every one of them is a phone call to somebody, and none of them can be answered on a Saturday afternoon with the owner aboard and the office closed. YACHTWAVE® yacht management software is where a yacht manager builds that record once — on the vessel, on every phone, and still there when the crew changes.
One Boat or Forty, Same Account
YACHTWAVE was built multi-vessel from the first screen. A yacht manager doesn't log out of one boat to look at another, and doesn't keep a separate system for the boat that joined last week.
Every Vessel on One Screen
See the whole fleet as tiles or as a dense table — whichever suits the job — with search and sort across the lot. Your view is remembered, so the app opens the way you left it.
The Same Fleet on Every Device
The web app at the desk, the tablet in the office, the phone on the dock. Not a cut-down mobile version with less in it — the same fleet, the same status, the same boat you were just looking at.
Vessel Status at a Glance
Every boat carries its operating status and its license badge right in the list — in service or laid up, and whether a vessel needs attention for trial days running out, an unassigned seat, or an expired license — so it isn't a surprise later.
Shared With the People Who Need It
Invite a captain, crew member, manager, or dealer to a vessel by email — they don't need an account yet — accept or decline pending invitations, and hand a boat over cleanly when it changes hands. More on crew & fleet management →
The Complete Record for Every Boat
Not a line on a spreadsheet — a structured profile deep enough that the yard, the surveyor, the insurer, and the crew can all get their answer from the same place.
Identity & General Details
Year, manufacturer, brand, model, vessel type, flag, and home port — the description of the boat that every quote, booking, and service request starts with.
Credentials in One Place
Hull identification number, IMO and MMSI, call sign, USCG documentation, local registration, and EPIRB registration — recorded once, readable by anyone you've given access to the vessel, and never dependent on the one person who happens to know them.
Dimensions, Structure & Systems
Length overall, beam, draft, air clearance, and displacement; hull type and material; electrical voltage and shore power; fuel and water capacity. Enter and read it all in metric or imperial — the app converts, so nobody is doing arithmetic in their head at the fuel dock or on the phone with a parts supplier.
The Anchor Everything Attaches To
The vessel profile isn't a page you fill in and forget. It's the record every other part of YACHTWAVE hangs off — the engines and equipment aboard, the tasks and work orders, the maintenance history, the checklists, the documents and the photos. Get the boat into YACHTWAVE once and everything else has somewhere to live.
The Paperwork, Attached to the Boat
Registration, insurance, class certificates, warranties, manuals. A vessel's paperwork is only useful if you can produce it on demand and if somebody notices before it lapses — and almost every compliance failure at sea is one of those two things going wrong.
Every Document on the Right Record
Registrations and insurance live on the vessel; the warranty and the manual live on the exact engine or piece of equipment they came with. Attach a file, a link, or both — and the register shows you at a glance which boat, machine, or crew member each document belongs to.
Warned Before It Lapses
Every document can carry its expiration date, and every one of them wears its state on the row — valid, coming due, or expired — so a lapsed registration is impossible to scroll past. YACHTWAVE re-checks nightly and sends the reminder by push, email, and in-app; across the fleet, a 90-day expiration watch shows the yacht manager everything coming due while there is still time to renew it.
Your Phone Is the Scanner
Photograph a certificate, a registration, or a page from a manual and YACHTWAVE converts it to a clean PDF and files it on the right record. The paperwork gets captured standing on the dock, which is the only time anyone is actually holding it.
Photos on Everything
High-resolution photos attach to tasks, engines, maintenance logs, and receipts — sharp enough to zoom in and read a serial number off the plate, which is usually what somebody is asking for.
Getting a New Boat Into the System
Starting from nothing means a yacht manager's first job on every new vessel is data entry — so YACHTWAVE fills in what it can, offers the rest from a list, and takes a whole fleet at once when you have one to bring over.
HIN Validation & Manufacturer Lookup
Enter the hull identification number and YACHTWAVE checks it as you type. If it recognises the hull, the manufacturer and model year are filled in for you — for US registered boats; international hull IDs are accepted, you just supply those two details yourself. A wrong HIN is the kind of error that surfaces months later, in a warranty case or a title search, when it is expensive to be wrong.
Curated Manufacturer & Model Pickers
Pick the builder and model from a maintained list instead of typing them. Twelve boats spelled twelve ways is how a fleet loses the ability to report on itself; consistent names are what let the numbers group correctly later.
Bring a Fleet Over at Once
Taking on boats that do have records — usually a spreadsheet — doesn't mean retyping them. Download the template for what you're importing, fill it, and upload: vessels, engines, equipment, inventory, maintenance history, tasks, and notes each come across row by row, with a count of what landed and what didn't.
Vessel profiles, HIN validation, documents with expiration alerts, and the engine & equipment registry are included in every YACHTWAVE® edition — the free Personal Edition covers up to 3 boats and 5 crew members. Fleet editions carry unlimited vessels, billed per boat, and are licensed for commercial use.
Compare every feature, edition by edition →
Give Every Boat a Record the Next Crew Inherits
Entered once, carried on every phone, and read the same by the yard, the surveyor, and the crew — specs, credentials, and paperwork, ready the moment somebody asks.
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